The National Standard for Arts Information Exchange is a taxonomy used by public arts agencies to manage information about constituents and grant-making activities. The system includes specific terms, definitions and guidelines for coding data in grants management systems, mailing lists and resource directories.
The system is used by state arts agencies, regional arts organizations and the National Endowment for the Arts (NEA) as an accountability and research tool. NASAA provides system oversight and technical assistance for National Standard users. The National Standard is also the platform for annual Final Descriptive Reports (FDRs) that each state, region and jurisdiction must submit to the NEA to receive Partnership Agreement funding.
National Standard information is mined at the state and national levels to track the distribution and impact of arts funding across the United States. Designed to provide easy access to data that is consistent from agency to agency, information in the National Standard format can be analyzed to understand trends over time, to compare grant making among states and regions, and to document how public dollars are spent.
The system was developed in the late 1970s by the National Information Systems Project, a research working group funded by the National Endowment for the Arts that included regional arts organizations, NASAA, state arts agency leaders and Henry Bromelkamp.
To maintain the Standard as a useful information collection system, periodic revisions are made to reflect new conditions and patterns in the arts funding environment. The NASAA board of directors and the National Endowment for the Arts have adopted a set of policies that govern the ongoing maintenance and amendment of the Standard:
NASAA routinely solicits and collects feedback on the usability and effectiveness of the Standard from states and regions.
If routine feedback indicates a need for change to the Standard, a formal revision cycle is initiated, no more frequently than every four years.
This revision process involves a thorough assessment of the ways in which the Standard does/does not meet state, regional and federal needs.
A joint NASAA-NEA working group (comprised of representatives of states, regions, NASAA and the NEA) oversees revisions to the standard. The purpose of this working group is to recommend how the National Standard for Arts Information Exchange can be maintained and adjusted to better inform state, jurisdictional and national arts policy discussions and provide comparative information to users.
A revisions proposal is drafted by the working group and shared with states and regions, who have the opportunity to comment and suggest changes prior to the proposal being submitted to the NASAA board of directors and NEA senior staff for final approval.
In addition to following the required procedures above, NASAA also typically invites supplemental input on National Standard issues from a variety of other experts (including database providers, discipline experts, arts researchers, and taxonomy specialists) to supply the working group with additional perspectives and guidance on key issues during its revisions deliberations. See the National Standard Assessment & Revisions Roadmap for information on how changes are formulated and the multiple points of consultation with states, regions and other stakeholders. For current information on new efforts to update the National Standard, consult the National Standard Revisions page.
For Additional Help
Your first point of contact for implementation assistance should be the NASAA office. The following kinds of consultation are available:
review of draft application, mailing list and final report forms to ensure National Standard compliance
help with the construction of accurate and appropriate data collection questions and techniques
training for agency staff responsible for FDR reporting
orientation for program staff responsible for project coding
preparation of sample state-level data analysis models
referrals to peer state agencies for information, models and ideas
assistance with the development of new database file structures and report forms
Review of application forms is a particularly important implementation step, since it allows you to prevent costly National Standard information collection errors before they affect your grantees, staff and computer systems. If you fax or express mail draft copies of your paperwork to NASAA, the research staff will check to ensure that all National Standard requirements are met and that all of your information follows federal guidelines. This free service is ordinarily available on a next-day basis.
Depending upon the circumstances and available funds, technical assistance workshops and individual agency site visits are sometimes possible. For more information please contact the NASAA research staff at 202-347-6352.