The Plan to Plan

Planning team of accountable individuals is established

Process for creation of the plan is in place and created by consensus

Clear roles are articulated for staff, council and constituents

Project leadership is secured and adequate for the task

Necessary resources are available, including:


  • human

  • technical

  • financial

  • Timeline is in place and is flexible

    Outside expertise is identified and selected

    Key stakeholders are identified

    Key planning questions are identified
    Self Assessment

    Fiscal and program data are thoroughly reviewed

    External data is secured for environmental scan

    Process is established for assessing quality and impact of services

    Process is established for assessing quality of internal operations

    Strengths/weaknesses/opportunities/threats (SWOT) analysis is conducted

    Data review findings are explained in a cogent narrative
    Mission, Vision, Values

    The mission statement is:


  • concise

  • well understood by agency staff

  • easy to communicate

  • descriptive of desired ends, not means

  • understood by constituents

  • Core values are identified

    Agency has consensus on core values from key stakeholders

    Agency gains consensus on a vision for:


  • its own future

  • its role in affecting the future of the arts in the community

  • Vision statement is the basis for creating goals and action plans

    All key stakeholders are identified

    Planning process provides multiple opportunities for public input

    Process for summarizing the information learned from stakeholders is in place

    Process is established for building consensus around difficult or divisive issues

    Artists are involved in all aspects of the planning process

    Culturally and economically diverse groups are involved

    Underserved constituents and other unheard voices are engaged

    A mix of creative, pragmatic and visionary voices is heard

    Conflict resolution skills are used as needed

    Process is determined for gathering field response to drafts of the plan

    Process is determined for building field enthusiasm for the completed plan

    Evaluation mechanisms for all aspects of planning are in place

    Meetings are led by qualified facilitators

    Adequate records and reporting systems are used for all meetings

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